Relocating a business is much different from residential overseas moving. A business can relocate for numerous reasons but whatever the reason is for relocation, it must be well planned and perfectly timed so that it’s a smooth transition. The best time to relocate a company is when your business operations will have minimal interruption. The transition can be complicated and there is more task involved other than shifting the goods and equipment from one location to another.
This article shares 6 tips which will help you to determine the right time to start your relocation process and coordinate with your shipping company accordingly.
- Well-constructed plan
Before you start the relocation process and hire a corporate relocation service, it is essential that your employees are well informed about when it’s going to begin and if they need to play any role. A well-constructed plan explaining the steps of the relocation and each person’s role will make the procedure smoother and help your employees to coordinate effectively with the shipping company
For example, if you lay out clear instructions about when the shippers are scheduled to arrive, your employees can clear their desk and remove their personal belongings in time. This in turn, will ensure that no important documents will be lost and the shipping professionals can pack and move the furniture and other things without interruptions.
- Ready-to-shift location
Before you start shifting the furniture and other equipment from your current location to the new place, make sure the new office is ready to accommodate the items being delivered. The new location should be ready to install all furniture and equipment that are being sent there and be up-and-running in the fastest time possible. Important things that you should consider are:
- The insurance of the new location should be ready by the time you start the corporate relocation.
- Make sure that any items that are disassembled are re-installed at the new location by having a team ready to set them up immediately after they are delivered to the new office.
- Services and like internet and phone connections should also be arranged so that the office is immediately operational once the shipments are delivered.
- Weather condition
Natural hazards and weather forecasts like snow, blizzards and hurricanes must be considered before planning the corporate relocation. Not only will this cause delays and slow down the process, but can also lead to accident and damages which will result to financial losses. Depending on where you are going to relocate, it is best to choose the time when there is less chances for extreme weather conditions.
- Budget constraints
It will be helpful to have a game plan for the amount you are willing to spend on the move and consult the shipping company regarding the best suited corporate relocation package that fits your budget limit. You can minimize your expenses by considering the following.
- If you have fragile items, sensitive electronic goods and similar items that need to be shipped, considering spending more time on the packaging and use premium materials to minimize damage.
- Discuss the time period involved and the packages & pricings that allow more flexibility during off-seasons so you can a better deal out of your corporate relocation package. This is however, negotiable with your shipping company.
Best Time to Schedule the Move
Once you are sure that the new office is ready and figured out your budget, the next step is determining the best time for scheduling the move. When you understand the benefits and drawbacks of each time period, it will be easier to coordinate with the shipping company to schedule the move. The following are certain timing options you can consider based on your requirements:
Scheduling the move during mid-week means your employees can assist ore and be cooperative since their weekends are not being compromised. Another advantage is that you will get enough time to settle down in the new location before the weekend and ready for the following week.
It is generally observed that businesses are busier during the beginning and ending of the month. When your employees are not overworked and have the time to spare to plan their move to the new office, the overall procedure will be smoother.
- During business hours
If you wish to execute the moving during business hours, make sure to book out the service elevator of your building, if any, and give heads up notice to the property management that the move will be happening during business hours. However, certain buildings might charge extra for after-hour moves that can be avoided by opting for this timing.
Implementing a smooth corporate relocation depends largely on the timing and planning of the entire procedure. If you keep the tips mentioned in this article in mind, you can ensure that it will be efficiently executed. Any reputed shipping company providing corporate relocation services can assist you thoroughly in every step of this process.